About Sortify

Published by: MokingBird Oy Last updated: 16 June 2026

Sortify in One Line : Sortify is shared memory for your space.

What Sortify Is

Every household, workshop, research lab, or small team shares the same quiet problem: things get moved, people forget, and the next person wastes time looking. A box of cables that ended up in the wrong room. A tool returned to the wrong shelf. A reagent that someone moved to the cold storage but didn't tell anyone. A charger that "was definitely here yesterday."

Sortify is the shared memory your space doesn't have yet.

Sortify is a local-first inventory and workspace organization app that lets any group of people maintain a shared, real-time record of where things are. Sortify is a privacy-first app for organizing real-world belongings across homes, labs, offices, workshops, studios, and other shared spaces. It works offline, syncs when you're connected, encrypts everything before it leaves your device, and puts you — not us — in control of your data.

What Sortify Does

At its core, Sortify answers one question: "Where is it?"

Not just for you — for everyone in your space, right now and six months from now.

Workspaces

A workspace in Sortify represents a real shared space: your home, your lab, your workshop floor, your office. You give it a name, and inside it you define rooms and locations that mirror how your space is actually organized.

Rooms and Sublocations

Each workspace contains rooms — and each room contains sublocations. This two-level location system lets you be precise without being overwhelming. "Kitchen → Pantry shelf 2" is a location. "Lab → Fridge B, Bottom Shelf" is a location. "Workshop → Tool Wall, Left Cabinet" is a location.

When you move an item, you update its room and sublocation in Sortify. Everyone in the workspace sees the change instantly (or on their next sync).

Items

Each item you track can carry:

• A name and description
• One or more photos (taken in-app or from your gallery)
• Tags for categorization (up to 10 per item)
• Notes — anything relevant
• Barcode or QR code — scan to find or log items quickly
• Brand, model, serial number, condition
• Purchase date, price, currency
• Expiry date and warranty expiry date
• Quantity
• Custom fields for anything else

History and Activity

Sortify keeps a complete change history for every item. You can see who added it, who last moved it, what it used to be called, and every location it has ever been in. Nothing is lost — even if you update a record, the previous state is preserved in the item's journal.

The activity feed shows recent workspace-wide operations: what was added, moved, edited, and by whom. It's the shared logbook your space has been missing.

Search

Find anything instantly. Sortify's search covers item names, notes, tags, location, brand, model, and barcode — all at once. Results come back in under half a second even on older devices. You can filter by room, tag, date range, or who added an item. Voice search is available for hands-free lookup.

Collaboration

Sortify is built for shared spaces, which means it's built for collaboration. Invite members to your workspace with a single link. Assign roles:

• Primary User (Owner): Full control. Can invite/remove members, manage all settings.
• Secondary User (Member): Can add, edit, and move items.
• Read-Only: Can view the workspace but not modify it.

Every change is attributed to the person who made it, with a timestamp. Accountability is built in.

What Makes Sortify Different

Sortify is not only about counting stock. It is about reducing time lost searching, reducing duplicate purchases, and making shared physical spaces easier to manage.

Sortify focuses on:

• item location memory — where is it right now, not just that it exists;
• room and sublocation structure — mirrors the way people actually talk about their spaces;
• collaboration across shared workspaces — every member sees the same picture;
• offline-first usage — works fully without internet, syncs automatically when connected;
• encrypted sync with a choice of storage models — use your own cloud provider or an entitlement-enabled Sortify managed zero-knowledge workspace;
• history and accountability for changes — who moved what, when, and from where.

What You Can Do in Sortify

• Create and manage workspaces (named shared spaces like "Home", "Lab", "Workshop")
• Add rooms and sublocations that mirror your physical environment
• Add, edit, move, and search for items instantly
• Attach notes, tags, quantities, photos, and detailed metadata to items
• Scan barcodes or QR codes for faster item handling
• View item history and workspace activity feed
• Invite collaborators into a workspace and assign roles
• Switch across multiple workspaces
• Protect access with PIN lock and biometric unlock
• Export workspace data (encrypted JSON, plain JSON, or CSV)
• Sync encrypted workspace data across devices through supported user-owned or managed zero-knowledge sync options

How Data Works in Sortify

Local-First

All workspace data lives on your device — not on Sortify's servers. You can use Sortify completely offline: add items, update locations, search, view history. Everything works without a network connection.

Encrypted Sync

When you're ready to share data across devices or with collaborators, enable sync. For user-owned cloud workspaces, Sortify encrypts the workspace snapshot with AES-256-GCM and stores the encrypted sync artifacts in the selected provider: Google Drive, OneDrive, or Dropbox. Sortify Cloud and Enterprise SyncNative use a separate managed zero-knowledge path: devices upload encrypted change events and encrypted checkpoints through Firebase/Firestore, while plaintext inventory content remains on authorized devices.

The workspace encryption key lives in your device's secure storage (iOS Keychain, Android Keystore). Where recovery protection is enabled, Sortify can also store encrypted key envelopes so authorized users can restore synced workspaces after reinstall or device loss. We do not store plaintext workspace keys. Even if someone accessed your cloud files, they would see only encrypted binary data.

For Google Drive collaboration, Sortify uses a least-privilege drive.file model and targeted authorization for known Sortify files. A secondary user finalizes joining by authorizing the specific encrypted workspace.sortifypkg shared with them. Optional provider photo sync is authorized and enabled separately through photo_workspace.sortifypkg, so core workspace access does not require photo access. OneDrive and Dropbox use the same optional encrypted photo-package boundary.

Your Cloud, Your Data

For local-only, solo cloud sync, and user-owned cloud collaboration, the data goes to your Google Drive, OneDrive, or Dropbox, not to a plaintext MokingBird inventory database. This is a deliberate architectural choice — your workspace data is yours.

For Sortify Cloud and Enterprise SyncNative workspaces, Sortify uses managed infrastructure only as a zero-knowledge encrypted transport. The app writes encrypted change events and encrypted checkpoints. Optional managed photo sync is enabled per workspace and compresses inventory images to a low-resolution JPEG profile, encrypts them on the device with the workspace key, and stores only ciphertext in Firebase Storage. Servers coordinate sync, membership, entitlements, recovery references, and encrypted-media references, but they do not receive plaintext item names, room names, locations, notes, quantities, photos, or workspace keys. These workspace types are entitlement-gated and may be enabled by release, account, organization, or deployment configuration.

Guest Mode

You can use Sortify without signing up by creating a local-only workspace on the device. Local-only workspaces do not include cloud recovery or collaboration. Signing in is required to connect a cloud provider, use managed sync, recover account-backed workspaces, join shared workspaces, or invite collaborators. Registration collects only the account information needed for those services, such as email, display name, and an optional profile photo from the sign-in provider.

Pricing

Sortify is free to start, with premium tiers for power users and organizations.

check https://sortify.mokingbird.xyz/pricing for details on what's included in each plan.

Who Sortify Is For

Families — track household items across rooms, share with a partner or household members, know where everything is without asking.

Research labs — catalog shared equipment, reagents, and tools. Know who has what, and where it was last seen. Keep an audit trail without manual logbooks.

Small businesses — manage operational inventory for a workshop, studio, store, or small warehouse. Keep a shared record accessible to your whole team.

Workshops and makerspaces — track tools, components, raw materials, and finished goods across a factory floor or maker space. Reduce search time and prevent "where's the [tool]?" delays.

Anyone who shares a space and shares things — if two or more people need to know where something is, Sortify is for you.

Key Trust Themes

• Privacy-first: your data is local and encrypted before sync
• Encrypted sync: AES-256-GCM, keys stay on your device
• User-controlled cloud storage: your cloud, not ours
• Managed zero-knowledge transport: encrypted events and checkpoints for eligible Sortify Cloud and Enterprise workspaces
• Offline-first: works without internet
• Role-based collaboration: Primary, Secondary, and Read-Only access
• Device-level protection: PIN and biometric lock
• App integrity: Firebase App Check (Play Integrity / DeviceCheck)

Technical Overview

For users and organizations who want to understand what's under the hood:

Privacy at a Glance

• We don't store plaintext inventory. Data lives on your device; synced copies are encrypted in your provider account or transported as encrypted managed-sync events and checkpoints.
• We don't sell your data. Ever.
• We can't read your workspace contents. Encrypted before it leaves your device, with recovery protected by encrypted key envelopes rather than plaintext key storage.
• You control deletion. Delete your account or cloud sync files at any time.
• GDPR compliant. MokingBird Oy is established in Finland (EU). Full privacy policy at sortify.mokingbird.xyz/privacypolicy.

App Store Summary

Sortify helps people and teams organize physical items across shared spaces. Track what you have, where it belongs, and who changed it last. Use it offline, protect it with PIN and biometrics, and choose encrypted sync through your own cloud provider or an eligible Sortify managed zero-knowledge workspace.

The Company Behind Sortify

Sortify is part of the MokingBird product ecosystem and is a registered brand of MokingBird Oy, a software company based in Finland.

• Company: MokingBird Oy
• Country: Finland (EU)
• Website: https://sortify.mokingbird.xyz
• Support: [email protected]

Sortify — Shared Memory for Your Space A product of MokingBird Oy, Finland